Application Procedures
Step1: Preparation for the GraSPP Web Entry System
- Applicants must prepare scanned copies of supporting documents.
- If the original document is on both sides or consists of several pages, please combine them into a single file.
- The original documents must be sent via international courier service.
Step2: Application Submission through the GraSPP Web Entry System and By Post
- The receipt number issued after the Application Fee Payment (click “Examination Fee”) will be needed to complete the submission.
- For details of each document, see Details of Application Documents in the Application Guidelines 2023.
| Item | Application Documents to be submitted | Online | Post |
|---|---|---|---|
| A | Application Form | ✓ | ✓ |
| B | Photograph of your face | ✓ | |
| C | Original Transcripts | ✓ | ✓ |
| D | Official Certificate of Graduation with the name of degree and the date the degree was (will be) conferred | ✓ | ✓ |
| E | Two Letters of Reference | ✓ | |
| F | Statement of Purpose | ✓ | |
| G | Receipt number of the Application fee via E-shiharai | ✓ | |
| H | Copy of a score report :TOEFL or IELTS Official Score Report (The Score Report should be sent to GraSPP by testing organization directly either by online or by post.) |
✓ | ✓ |
| I | Copy of Passport Portrait Page | ✓ | |
| J | Copy of a score report: GRE (Not mandatory) Test Official Score Report (The Score Report should be sent to GraSPP by testing organization directly either by online or by post.) |
✓ | ✓ |
| K | Scholarship Eligibility Statement (Only applicants seeking ADB scholarship opportunity) | ✓ | |
| L | Copy of Award letter (Only applicants already awarded the scholarship) | ✓ | |
| M | Copy of Residence Card (Only international applicants seeking April enrollment) | ✓ | |
| N | Official Certificate of Medium of Instruction for English proficiency requirement exemption (Only applicants requesting exemption of “H. English Proficiency (IELTS/TOEFL) Test Official Score Report”) |
✓ | ✓ |
Important notes for all applicants
- All documents must be written in English.
- In case the applicant cannot submit the original document, a certified copy issued by the university must be submitted.
- In case the university does not issue an official document in English, 1) the original document or a certified copy issued by the university and 2) an English translation carried out by a translator who is accredited by the applicant’s university or by a notary public must be submitted.
- Include only documents listed.
- None of the submitted documents and materials shall be returned.
- Any revisions to the application documents shall not be considered after submission.
- Notwithstanding the above, if there are any changes that occur after the application submission except the standardized tests and educational background, applicants must notify the MPP/IP Desk of the necessary information immediately.
Important notes for MEXT scholarship students
- Students who already have Japanese government (Monbukagakusho, MEXT) scholarship are exempted from paying the application fee. Those applicants are required to contact the MPP/IP Desk before submitting online application.
Step 3: Response Submission to Questions Set by GraSPP in Online Timed Video/Written Assessment System (Kira Talent)
- Applicants will be invited to the internet-based timed video/written assessment platform by an email within three to ten business days after submitting the online application. Applicants will be asked to submit timed video/written responses to questions that have been pre-recorded by GraSPP.
- The invitation is sent from Kira Talent with a personalized link to the platform. The Admissions Committee virtually meet applicants through the online assessment so that the Admissions Committee can get a sense of applicants’ personality and potential, how applicants think on their feet, and how applicants convey their ideas.
- The MPP/IP Desk strongly recommends applicants to complete the online application early enough as to allow themselves some time to prepare for this assessment.
- Applicants will need an internet connection, a keyboard, a camera and a microphone with a desktop/laptop. Please note that the platform is not supported on tablets (including Microsoft Surface Pro or iPad) and there are no mobile apps available. It should take about 50 minutes to complete the responses with verbal answers and in writing. Once applicants start the questions in the formal session, they are required to go through the end of each question at one time. Applicants’ behaviors are monitored electronically. However, the practice session has several questions, and applicants can do as many practice sessions as they need to feel comfortable with the video interviewing. If applicants experience technological issues with the platform (practice questions, device set up, etc.), they should check the following technical support webpage https://www.kiratalent.com/support/.
Step 4: Oral Examination
- Applicants, who passed the document screening process, will be invited to the oral examination.
- The oral examination will be conducted by an online interview.
Important Notes
If the applicant provides any false or misleading statement, incomplete or inaccurate information in any part of the application:
- the application may not be screened;
- the applicant may be denied admission; or
- the offer of admission may be withdrawn at any time, even after enrollment.